Receptionist / Office Administrator job description

 Egypt   26 Jan 2020
 Key Personnel Services
Receptionist / Office Administrator job description Job Brief: Candidate will be in charge of all office operations making sure everything runs smoothly. She will undertake administrative tasks, ensuring everyone in the office has adequate support to work efficiently. Responsibilities: • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. • Answers the phone in a timely manner and direct calls to the correct offices. • Directs visitors by maintaining employee and department directories; giving instructions. • Maintains safe and clean office area by complying with procedures, rules, and regulations. • Coordinates office tasks and activities to ensure office operations run smoothly at all times and to secure efficiency and compliance to company policies. • Supervises administrative staff (office boys, messengers, and drivers) and dividing responsibilities to ensure optimum performance. • Tracks stock of office supplies and place orders for stationery and buffet supplies. • Makes travel arrangements and schedule meetings, appointments and event calendar. • Keeps track of personnel hiring procedures and documentation • Create and update records and databases with personnel attendance and leaves. • Assists with the onboarding and settling of new employees ensuring providing a convenient workspace and providing new hire requirements. • Assists all company departments with administrative and clerical tasks. Qualifications & Skills: • Proven experience as an office administrator, office assistant or relevant role • Outstanding communication and interpersonal skills • Professional and friendly manner • Excellent organizational and leadership skills • Accuracy and attention to details as well as problem Solving skills • Familiarity with office management procedures • Excellent knowledge of MS Office • English Language proficiency is a must Language schools graduates • Excellent translation skills • Qualifications in secretarial studies will be an advantage • BSc/BA in office administration or relevant field is preferred • 2 - 4 years of experience • Company’s type: Real Estate investment • Working hours: From 9:00 AM to 5:00 PM. • Location: Downtown • Days off : Friday & Saturday • Medical Insurance : as per company policy and the Social Security Law • Life Insurance : as per company policy • Vacation Leave : as per the Egyptian Labor Law • Monthly Incentive : As per company regulation. • Bonuses 0-3 months annual bonus based on performance • If you are interested the job send updated CV with photo attach page word TO E- MAIL:

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